How to Set Up an Email Signature in Outlook – Step-by-Step Guide

How to Set Up an Email Signature in Outlook – Step-by-Step Guide

Video Guide for Email Signature Setup

Watch the step-by-step video tutorial here:

How to Configure an Email Signature in Different Outlook Versions

Below are the step-by-step instructions for setting up an email signature in different versions of Microsoft Outlook:

For Outlook 2013

1. Open Outlook 2013 on your computer.
2. Click on the “File” tab in the top menu.
3. Select “Options” from the dropdown menu.
4. In the “Options” window, choose “Mail”.
5. In the “Compose messages” section, locate the “Signatures” button.
6. Click “Signatures” and enter your desired email signature.
7. Click “OK” to save the changes.

For Outlook 2016

1. Open Outlook 2016 on your computer.
2. Click on the “File” tab in the top menu.
3. Select “Options” from the dropdown menu.
4. In the “Options” window, go to “Mail”.
5. Under “Compose messages”, find and click “Signatures”.
6. Enter your email signature and format it as needed.
7. Click “OK” to confirm and save changes.

For Outlook 2019

1. Launch Outlook 2019 on your computer.
2. Click “File” in the top menu.
3. Choose “Options” from the menu.
4. In the “Options” window, navigate to “Mail”.
5. Locate “Signatures” in the “Compose messages” section.
6. Click “Signatures” and add your email signature.
7. Press “OK” to save the settings.

For Outlook 2021 & Outlook 2022 (Microsoft 365 Subscription)

1. Open Outlook 2021 or Outlook 2022 (part of Microsoft 365 Subscription) on your computer.
2. Click “File” in the top menu.
3. Select “Options”.
4. In the “Options” window, choose “Mail”.
5. Find and click “Signatures” under “Compose messages”.
6. Enter your desired email signature and format it accordingly.
7. Click “OK” to apply the changes.

Final Reminder

After setting up your email signature, make sure to click “OK” to confirm and save the configuration. Your new signature will now be automatically included in your outgoing emails.